Daycare Butler · Kita administration, done for you

You run the Kita.
We run the paperwork.

Daycare Butler is a Swiss service that takes over your Kita's administration. Invoices, payments, contracts, subsidies. Carried by our platform, finished by our people, checked by a human at every step that matters.

Book a call See how it works
A butler bear with a silver tray of finished paperwork in the warm entrance hall of a Kita
N° 01 The second shift

It's 21:30. The children left hours ago. You're still doing invoices.

Most Kita leaders run their administration on evenings and weekends. Contracts in one folder, invoices in another, subsidy forms in a third. It works, until one month it doesn't.

  • 20+ hours of admin each month
  • Evenings and weekends, gone
  • None of it is why you opened a Kita
An evening desk with tidy stacks of invoices under a warm lamp, a clock showing half past nine
N° 02 Service levels

How much may we take off your plate?

The Invoices

We prepare and send every invoice for you. Each month, correct and on time, with Swiss QR bills and subsidies applied. The most painful hour of your month, gone.

Most Kitas start here

The Desk

We run your money. Invoicing, payment reminders, reconciliation. You approve, we execute, parents notice nothing except that everything is on time.

Book a call

The Full Butler

Your entire back office, run for you. Contracts, capacity planning, subsidy preparation, and everything between. You get a monthly report and your evenings.

A full butler costs less than half of the admin payroll it replaces. We will show you the exact numbers for your Kita in one call.

N° 03 The demand
A row of children's coat hooks with tiny jackets and boots in warm morning light

Everyone expects more from a Kita today.

Parents expect to see their child's day on their phone — photos, naps, messages, invoices, one app. Educators expect the paperwork to disappear, not to double. And you shouldn't have to worry about any of it. That is exactly what we built: one platform with an app for parents, your team and you — and our people running the admin behind it.

Your Cockpit Oversight without the admin The Team App Care without the paperwork The Parent App Closeness without the phone calls

Swiss incumbents stop at one of these. We built all three, then added people.

N° 04 Your cockpit

Hand over the work. Keep the cockpit.

We run billing, contracts, reminders and staffing admin. You watch it all live and sign off on what matters — from your phone.

The owner app · early preview

What you gain

  • Shift planning with real ratios — every group provably staffed to the Betreuungsschlüssel.
  • Capacity per location and group — spare places and over-lines visible at a glance.
  • One-click invoicing, Swiss QR — the whole billing month in one run.
  • Dunning that runs itself — overdue accounts chase themselves; you see only the exceptions.
  • Reconciliation and subsidies — payments match automatically; every franc the canton owes, captured.
  • Forecast and occupancy — "what will I earn, do I add a group?" answered from live contracts.
N° 05 The team app

Everything your team needs, on the floor.

Check-in, activities, messages, photos — logged in seconds, so your educators stay with the children, not with the paperwork.

The team app · in daily use today

What you gain

  • Digital check-in and check-out — you always know exactly who is in the house.
  • One-tap activity logging — meals, naps, photos recorded in seconds, no end-of-day paperwork.
  • Shifts built on staffing ratios — every group staffed to the rules, provably.
  • Parent messaging from the child's profile — one logged channel instead of scattered chats.
  • Incident and health records — timestamped and complete; the paper trail that protects you.
  • Allergies and emergency contacts, one tap away — the life-critical details are never in a binder.
N° 06 The parent app

Parents, always in the loop.

Their child's whole day, every message, every invoice — in one app, so your front desk stops fielding the same questions.

The parent app · in daily use today

What you gain

  • The whole day, live — ends the "how was her day?" queue at the door.
  • Messages and broadcasts — announce once, reach every family, keep the record.
  • Absence self-reporting — accurate morning headcounts without the phone tag.
  • Invoices in the app — clearer bills, paid faster, disputed less.
  • Photos and moments — the quiet engine of retention and word of mouth.
  • Courses, menu and calendar — self-service answers instead of front-desk questions.
N° 07 Built right

A modern platform you can rely on.

Where your data lives

Hosted in a certified data centre in Germany. ISO 27001, GDPR- and nFADP-konform.

Always current

Built on modern technology and improved every week. No ageing system to outgrow.

AI where it helps

It drafts parent reports, translates messages and answers questions about your Kita in plain words.

Shaped around your Kita

Shifts, groups, subsidies, rounding, staffing ratios: your rules, not ours. Nothing hard-coded.

N° 08 The standard
The butler bear presenting a silver tray with a sealed envelope and finished documents

A human at every step that matters.

Money that touches parents never moves on autopilot. Every invoice run, every reminder, every subsidy form is approved by a person before it leaves the house. That is the butler standard.

Swiss company. Built for kantonale Subventionen and Betreuungsgutscheine. nFADP-konform. EU-hosted.

N° 09 Our story

Built inside a real Kita.

Daycare Butler was built with the owner of a two-location Zurich Kita. 250 children, six years of Excel. The platform exists because he needed it. The service exists because software alone was not enough.

Come home to a finished back office.

Book a call whenever it suits you. We're happy to walk you through it and show you the platform live.

Book a call Log in