Daycare Butler · Kita administration, done for you

You run the Kita.
We run the paperwork.

Daycare Butler is a Swiss service that takes over your Kita's administration. Invoices, payments, contracts, subsidies. Carried by our platform, finished by our people, checked by a human at every step that matters.

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A butler bear with a silver tray of finished paperwork in the warm entrance hall of a Kita
N° 01 The second shift

It's 21:30. The children left hours ago. You're still doing invoices.

Most Kita leaders run their administration on evenings and weekends. Contracts in one folder, invoices in another, subsidy forms in a third. It works, until one month it doesn't.

  • 20+ hours of admin each month
  • Evenings and weekends, gone
  • None of it is why you opened a Kita
An evening desk with tidy stacks of invoices under a warm lamp, a clock showing half past nine
N° 02 Service levels

How much may we take off your plate?

The Invoices

We prepare and send every invoice for you. Each month, correct and on time, with Swiss QR bills and subsidies applied. The most painful hour of your month, gone.

Most Kitas start here

The Desk

We run your money. Invoicing, payment reminders, reconciliation. You approve, we execute, parents notice nothing except that everything is on time.

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The Full Butler

Your entire back office, run for you. Contracts, capacity planning, subsidy preparation, and everything between. You get a monthly report and your evenings.

A full butler costs less than half of the admin payroll it replaces. We will show you the exact numbers for your Kita in one call.

N° 03 Your cockpit

Hand over the work. Keep the cockpit.

We run billing, contracts, reminders and staffing admin. You watch it all live and sign off on what matters — from your phone.

The owner app · early preview

N° 04 The platform
A row of children's coat hooks with tiny jackets and boots in warm morning light

Yes, the software does everything too.

Admin web

Contracts, invoices with Swiss QR bills, shift planning, capacity, reconciliation.

Team app

Check-in, activity tracking, photos, messages to parents.

Parent app

Daily updates, invoices, calendar.

Swiss incumbents stop at one of these. We built all three, then added people.

Where your data lives

Hosted in a certified data centre in Germany. ISO 27001, GDPR- and nFADP-konform.

Always current

Built on modern technology and improved every week. No ageing system to outgrow.

AI where it helps

It drafts parent reports, translates messages and answers questions about your Kita in plain words.

Shaped around your Kita

Shifts, groups, subsidies, rounding, staffing ratios: your rules, not ours. Nothing hard-coded.

N° 05 The standard
The butler bear presenting a silver tray with a sealed envelope and finished documents

A human at every step that matters.

Money that touches parents never moves on autopilot. Every invoice run, every reminder, every subsidy form is approved by a person before it leaves the house. That is the butler standard.

Swiss company. Built for kantonale Subventionen and Betreuungsgutscheine. nFADP-konform. EU-hosted.

N° 06 Our story

Built inside a real Kita.

Daycare Butler was built with the owner of a two-location Zurich Kita. 250 children, six years of Excel. The platform exists because he needed it. The service exists because software alone was not enough.

Come home to a finished back office.

Book a call whenever it suits you. We're happy to walk you through it and show you the platform live.

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